Members of the Council:

You are hereby summoned to the Ordinary Meeting of the Parish Council which will be held in the Village Hall on Thursday 26 July 2018 at 7.30pm for the purpose of transacting the business below.

Members of the public:

Members of the public are welcome to attend and may address the Council, during the Public Participation Session, Item 5 on the agenda.

Reporting on Meetings

Except where members of the public have been excluded due to the confidential nature of the business, any person may film, photograph, audio record or use social media to report on meetings of the Council, including any public comment and/or questions. Would any person intending to report please give notice before the start of the meeting to the Clerk or Chairman of the Council to enable reasonable facilities to be afforded.

AGENDA

1.         To receive any apologies for absence.

2.         To receive, from Members, any declarations of interest in items on the  agenda in accordance with the Council’s Code of Conduct.

3.         To approve the minutes of the Annual Meeting of the Parish Council held on 28 June 2018.

4.         Governance.

4.1       To approve Asset Register
4.2       To review and adopt Risk Register, including GDPR updates

5.         Public Participation Session: including Suffolk County Councillor and Babergh District Councillor Reports. (15 minutes).

6.         Planning:

6.1       To consider any applications received which have been referred to the Planning Consultation Group:

DC/18/02911 – Application for Reserved Matters, Submission of details under Outline Planning Application DC/17/03524, Appearance, landscaping and scale for 5 No. dwellings plots 1-5 (Hope House, Cross Green, Cockfield, Suffolk. IP30 0LG

DC/18/03048 – Outline Planning Application (Access to be considered) Erection of up to 5 No. dwellings, Plough and Fleece Inn, Great Green, Cockfield, Suffolk. IP30 0HJ

6.2       To note any applications considered, the deadlines for which were in  advance of this meeting including:

None.

6.3       To note any Babergh DC planning permissions/refusals received including:

DC/17/05332 – Planning Application – Hybrid planning application – Erection of 42 no. dwellings (Full Planning. Application); Erection of 9 no. self-build plots (Outline Planning Application), including access road, shared surface roads, community open space and footpath connections to existing community meadow. Land To The North West Of, Mackenzie Place, Cockfield, Suffolk. Planning Application Granted

DC/18/01547 – Discharge of Conditions under the Town and Country Planning Act 1990. Discharge of Conditions Application for DC/17/05303 – Condition 4 (Agreement of

Materials). Land South West Of, The Croft, Windsor Green, Cockfield, Suffolk. Condition Satisfied.

DC/18/02619 – Application under Section 73 of the Town and Country Planning Act – DC/17/04866 Erection of two storey rear and single storey side extensions and associated alterations to existing outbuilding to form 1 No. dwelling: Variation of Condition 2 (Approved Plans and Documents) The Old Manse, Chapel Road, Cockfield, Bury St Edmunds Suffolk IP30 0HE. Application Granted.

DC/18/01878 – Planning Application – Erection of agricultural storage building.

Earls Hall Farmhouse, Earls Hall Road, Cockfield, Bury St Edmunds Suffolk IP30 0JD

Planning Application Refused.

7.         Finance:

7.1       To receive a financial statement and report, including the latest position with the 2018-2019 Council budget.

7.2       To authorise payments as presented and to note income received.
8.         General Data Protection Regulation:

Data Audit deferred until review of hardcopy storage.at the village can be undertaken with Alan Morgan

9.         Dukes Meadow:

Deferred until the September meeting as no progress on the transfer of land from Babergh District Council to Cockfield Parish Council.

10.       Telephone Kiosks:
To update the meeting regarding volunteers to undertake the painting of the kiosks and status of telephone kiosks on Great Green and Windsor Green.

11.       Cross Green:
Deferred until traffic management requirements are known.

12.      Village Recorder:
To update the meeting on investigations into the role of the Village Recorder.

13.       Playground Signs:
To accept any revised Suffolk County Highways quotation to erect Playground Signs at Great Green.

14.      CIL 123 Bids:
To update the meeting on the progress of the two Parish Council Bids and the Village Management Committee Bid, to agree the Parish Council’s Consultation responses and to seek support from Babergh District Cllr Arthey for the inclusion of the costs of the Culvert repairs in our MacKenzie Green Space bid.

14.       Speed Monitoring Device:

To review Cllr Turner’s proposal and costs for the provision of a new ‘smiley face’ speed monitoring device.

15.       Great Green/Pavilion:

15.1    To consider whether a standard Hire Agreement needs to be put in place by the Parish Council for the hire of the Pavilion facilities,

15.2    To agree the need for a Fire & Risk assessment to be undertaken by the Parish Council before the Pavilion is hired out.

15.3    To agree to commission the annual RoSPA risk assessment of playground equipment on the Great Green.

16        Working Groups, Representatives to External Bodies, Officers and Portfolio-Holders:

By Exception, to receive any reports from lead members on matters which need to be brought to the attention of the Council and to take actions appropriate.

16.1    Greens Management – Cllr Brinkley

16.2    Local Needs Housing – Cllr Morley

16.3    Pavilion – Cllr Southgate
16.4    Suffolk Association of Local Councils (SALC) – Cllr Cutting-Keyton

16.5    Glebe Land – Cllr Morley

16.6    Earl’s Meadow – Cllr Williams

16.7    Cemetery – Cllr Turner
16.8    Parish Paths – Cllr Turner

16.9    Highways and Emergencies – Cllr Cutting-Keyton

16.10  Police/Fire – Cllr Cutting-Keyton

1611   Play Equipment – Cllr Southgate

16.12  Village Hall Car Park – Cllr Cutting-Keyton

17        Parish Plan:

To consider the need for a Parish Plan

18.       Correspondence:
To consider the list of correspondence received and to take action as appropriate.

19.       Matters to be brought to the attention of the Council either for information or  for inclusion on the agenda of a future Ordinary Meeting.

20.       Next Meeting:
To note that the next Ordinary Meeting of the Parish Council is scheduled for  Thursday 27 September in the Village Hall beginning at 7.30pm.

Parish Clerk: Steve Ball, Proper Officer of the Council

Address:   Green Ridge, Howe Lane, Cockfield, Bury St Edmunds, Suffolk IP30 0HA

Tel:           01284 828987
E-mail:     parish.council@cockfield.org.uk